Republic of Azerbaijan
Social Protection Development Project
Credit No.: 4418 Az
DEVELOPMENT OF PROJECT FINANCIAL MANAGEMENT SYSTEM
EXPRESSIONS OF INTEREST
| TERMS OF REFERENCE | (*.doc file)
This request for expressions of interest follows the General Procurement Notice
for this project that appeared in Development Business No. 738 dated 16 November
The Republic of Azerbaijan has received a credit from the International Development
Association (IDA) and intends to apply part of the proceeds of this credit to
payments under the contract for development of project financial management
system. The overall objectives of the consultant's services would be to install,
design and customize Project accounting and financial management system to ensure
the Project Implementation Unit (PIU) responsible for overall accounting, financial
reporting and procurement aspects of the Project has adequate systems in place
for the implementation of the Project.
A computerized financial management system for the Project will be designed
/ customized at the PIU within The State Social Protection Fund. The system
will have capacity to produce various accounting books and records, financial
reports, and consolidate records and reports for the whole project. The system
will be documented in a Project Operational Manual, including documenting system
of internal accounting and administrative controls. The system shall comply
with International Accounting Standards, based on principles of double-entry
bookkeeping. Also, the system shall fulfill all the legal and regulatory requirements
of Azerbaijan Republic. The PIU will maintain Project accounts under cash base
The services include the following:
" Install, design and customize the financial management system at the
PIU to meet World Bank financial reporting requirements for the implementation
of the Social Protection Development Project, including design Chart of Accounts.
The Chart of Accounts would classify project accounting data in a way that will
promote its use, lead to better project management and achieve more meaningful
accountability and audit trail.
" Customize Interim Financial Reports (IFRs) that include financial reports,
progress monitoring reports and procurement monitoring reports for quarterly
reporting to the World Bank. These reports would be generated automatically
from the system. Sample format of the IFRs available at the PIU
" Customize the reports to be submitted to the Ministry of Finance on
a quarterly and annual basis. Sample format of the reports will be provided
to the consultant.
" Customize various reports that are submitted to the Disbursement Unit
of WB for processing of payments, such as: Statement of Expenditures, Summary
" Provide comprehensive training to Project financial and procurement
staff in improved financial management practices and develop their skills for
operating the computerized project financial management system.
" Assist PIU in preparing IFRs for the first 4 quarters. During this period,
the consultant will provide the PIU with back stopping support and solve any
problems/deficiencies identified in the system and make changes required by
The design and establishment of the financial management system should be completed
in about 5 weeks from commencement of the assignment, and should be documented
in the Operational Manual. Revisions and finalization of the system and Operational
Manual should be completed about 2 weeks after comments are provided.
The State Social Protection Fund now invites eligible individual consultants
to indicate their interest in providing these services. Interested consultants
must provide their CVs with information indicating that they are qualified to
perform the services (description of similar assignments, experience in similar
conditions, general qualifications, and so forth).
A consultant will be selected in accordance with the IC procedures set out
in the World Bank's Guidelines: Selection and Employment of Consultants by World
Bank Borrowers (current edition).
Interested consultants may obtain further information at the address below
from 09.00 am through 06.00 pm local time Monday - Friday.
Expressions of interest must be delivered to the address below by February
The State Social Protection Fund
Social Protection Development Project
Attn.: Ms. Jalala Allahverdiyeva, Procurement specialist
80, Zardabi Avenue
Phone: +994 12 4343862
Facsimile (fax): +994 12 4343862
E-mail: email@example.com with copy to: firstname.lastname@example.org