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 Announcement - Individual consultant for development of financial management system for Project Implementation Unit of Social Protection Development Project (SSPF) (SSPF)

 Duration: 08.02.2011 - 22.02.2011


Republic of Azerbaijan
Social Protection Development Project
Credit No.: 4418 Az


Ref. B/CS/IC-17


This request for expressions of interest follows the General Procurement Notice for this project that appeared in Development Business No. 738 dated 16 November 2008.

The Republic of Azerbaijan has received a credit from the International Development Association (IDA) and intends to apply part of the proceeds of this credit to payments under the contract for development of project financial management system. The overall objectives of the consultant's services would be to install, design and customize Project accounting and financial management system to ensure the Project Implementation Unit (PIU) responsible for overall accounting, financial reporting and procurement aspects of the Project has adequate systems in place for the implementation of the Project.

A computerized financial management system for the Project will be designed / customized at the PIU within The State Social Protection Fund. The system will have capacity to produce various accounting books and records, financial reports, and consolidate records and reports for the whole project. The system will be documented in a Project Operational Manual, including documenting system of internal accounting and administrative controls. The system shall comply with International Accounting Standards, based on principles of double-entry bookkeeping. Also, the system shall fulfill all the legal and regulatory requirements of Azerbaijan Republic. The PIU will maintain Project accounts under cash base accounting.

The services include the following:

" Install, design and customize the financial management system at the PIU to meet World Bank financial reporting requirements for the implementation of the Social Protection Development Project, including design Chart of Accounts. The Chart of Accounts would classify project accounting data in a way that will promote its use, lead to better project management and achieve more meaningful accountability and audit trail.

" Customize Interim Financial Reports (IFRs) that include financial reports, progress monitoring reports and procurement monitoring reports for quarterly reporting to the World Bank. These reports would be generated automatically from the system. Sample format of the IFRs available at the PIU

" Customize the reports to be submitted to the Ministry of Finance on a quarterly and annual basis. Sample format of the reports will be provided to the consultant.

" Customize various reports that are submitted to the Disbursement Unit of WB for processing of payments, such as: Statement of Expenditures, Summary Sheet, Balance.

" Provide comprehensive training to Project financial and procurement staff in improved financial management practices and develop their skills for operating the computerized project financial management system.

" Assist PIU in preparing IFRs for the first 4 quarters. During this period, the consultant will provide the PIU with back stopping support and solve any problems/deficiencies identified in the system and make changes required by PIU.

The design and establishment of the financial management system should be completed in about 5 weeks from commencement of the assignment, and should be documented in the Operational Manual. Revisions and finalization of the system and Operational Manual should be completed about 2 weeks after comments are provided.
The State Social Protection Fund now invites eligible individual consultants to indicate their interest in providing these services. Interested consultants must provide their CVs with information indicating that they are qualified to perform the services (description of similar assignments, experience in similar conditions, general qualifications, and so forth).

A consultant will be selected in accordance with the IC procedures set out in the World Bank's Guidelines: Selection and Employment of Consultants by World Bank Borrowers (current edition).

Interested consultants may obtain further information at the address below from 09.00 am through 06.00 pm local time Monday - Friday.

Expressions of interest must be delivered to the address below by February 22, 2011:

The State Social Protection Fund
Social Protection Development Project
Attn.: Ms. Jalala Allahverdiyeva, Procurement specialist
80, Zardabi Avenue
Phone: +994 12 4343862
Facsimile (fax): +994 12 4343862
E-mail: with copy to:

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