Innoveta LLC is looking for a Project Assistant for the EU funded “Support to the Ministry of Education in further development of NQF Level 5 qualifications and strengthening the resilience of the education system in Azerbaijan” project. 

Main Responsibilities: 

• Assist the team in the follow-up of the project experts (management of shared schedules, timesheets, technical documents);
• Assist the project team in the organization of events, trainings and meetings (relations with the suppliers, participants, partners, etc...);
• Follow-up administrative aspects of the experts and participants in activities (timesheets, per diems, etc.);
• Ensure the day-to-day administrative tasks (emails, letters, preparation of documents for meetings, minutes of meetings)
• Draft documents in English and Azerbaijani. 
• Provide or support the logistics organisation of events (steering committees, seminars, missions, training sessions, regional events, study visits, etc.) including the booking of transport, accommodation, room rental, services, caterers, invitations.
• Ensure the follow-up of the office supplies and the state of stocks;
• Support the team for any other task necessary for the smooth running of the project.
• Verifying the supporting documents, accompanying the payment files;

Requirement for candidate:

• At least 5 years of experience in office management and project administration. Preference will be given to candidates with a previous experience in EU funded projects;
• Fluent in spoken and written Azerbaijani/English;
• Practical experienced in day-to-day provision of translation and interpretation support to international advisors / experts;
• Proven experience with the organization of various trainings and events;
• Excellent Computer skills;
• Excellent inter-personal and communication skills.

This is a full-time contract with a duration until the end of December 2025. 

Candidates should send a copy of their CV (in Europass format), by e-mail to [email protected] marked “Project Assistant” by 17 November 2023. Only short listed candidates will be invited for an interview.

Application deadline: November 17, 2023