DOWNLOAD attached file with technical specification

Dear Vendor,

Please find attached request for proposal of Preventive Maintenance Service for Building Boilers at the Chancery. See file 19AJ2020Q0002.pdf. For your convenience please see the attached WORD format of our solicitation.

Please email your quotation(s) to [email protected] and CC [email protected] on or before 6:00 pm, November 20, 2019 Baku time. Please do not ZIP your files. Zipped files will not be accepted by Embassy server as well as RAR, Video and Audio files.

An organized site visit will be held on October 31, at 11:00 am at the U.S. Embassy Baku, 111 Azadliq ave. In order to take part in the site visit, prospective quoters should arrange access to the premises by e-mailing the names of the visitors and contact phone numbers to my e-mail address ([email protected]) no later than 15:00 on October 30, 2019. No one will be allowed to enter the premises without prior notification and approval.

FYI – we will request two types of insurance for this project. Please see below detailed information:

 

1. Defense Base Act (DBA) insurance premium costs covering  employees General Liability insurance.  

 

The offeror may obtain DBA insurance directly from any Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm

 

These companies are usually respond in expedited manner:

 

Veronika Sudnik: [email protected]

Abby Satterfield: [email protected]

Also, please see below following two insurers are very responsive and have a quick turn around on quotes:

Mike Dower

Rutherfoord International

Rutherfoord, A Marsh & McLennan Agency, LLC Company

703 813-6513

Mobile: 571 226 7897

[email protected]

 

 

Peter James, CIC, CRM

Vice President & Senior Producer

Commercial Insurance, Global Organizations

Clements Worldwide

[email protected]

+1.202.741.1561 Direct

+1.202.460.7915 Mobile

 2. General Liability Insurance

 

Below you can find representative from Pasha Insurance company who will quick turn around on quote for General Liability:

 

Lamia Abdullayeva, Cert CII | Head of Corporate Insurance Division

Sahil Plaza, 61, M. Useynov Avenue, AZ1095, Baku, Azerbaijan

tel.: +994.12.505.12.22 (ext. 219) | *7000 | fax: +994.12.505.12.21 | mob.+994.50.218.06.15

email: [email protected] | www.pasha-insurance.az

 

You can use any other reputable local insurer.

 

 3. Your quote also must include the below noted:

 

1. A completed solicitation, in which the SF-1449 cover page (blocks 12, 17, 19-24, and 30 as appropriate), and Section 1 has been filled out. 

 

2. Information demonstrating the offeror’s ability to perform, including:

 

a) Name of a Project Manager (or other liaison to the Embassy/Consulate) who understands written and spoken English;

 

b) Evidence that the offeror operates an established business with a permanent address and telephone listing;

 3. List of clients over the past 3 years, demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, contact names, telephone and fax numbers and email addresses).  If the offeror has not performed comparable services in Azerbaijan then the offeror shall provide its international experience.  Offerors are advised that the past performance information requested above may be discussed with the client’s contact person.  In addition, the client’s contact person may be asked to comment on the offeror’s:

 

• Quality of services provided under the contract;
• Compliance with contract terms and conditions;
• Effectiveness of management;
• Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and
• Business integrity / business conduct.

 

The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience.  The Government may also use this data to evaluate the credibility of the offeror’s proposal.  In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

 

4. Evidence that the offeror/quoter can provide the necessary personnel, equipment, and financial resources needed to perform the work;

 

5. The offeror shall address its plan to obtain all licenses and permits required by local law (see DOSAR 652.242-73 in Section 2).  If offeror already possesses the locally required licenses and permits, a copy shall be provided. 

 

6. The offeror’s strategic plan for monthly with annual maintenance services for the building diesel boilers at the Chancery services to include but not limited to:

     (a)  A work plan taking into account all work elements in Section 1, Performance Work Statement.

     (b)  Identify types and quantities of equipment, supplies and materials required for performance of services under this contract.  Identify if the offeror already possesses the listed items and their condition for suitability and if not already possessed or inadequate for use how and when the items will be obtained;

     (c)  Plan of ensuring quality of services including but not limited to contract administration and oversight; and

     (d)  (1) If insurance is required by the solicitation, a copy of the Certificate of Insurance(s), or (2) a statement that the Contractor will get the required insurance, and the name of the insurance provider to be used. 

e. List of spare parts and suppliers of spare parts for elevators and proposals shall include a description of the firm’s ability to obtain replacement parts and ability to perform specialized tests/diagnostic/programming equipment for servicing elevators.

 

The Offeror shall include Defense Base Act (DBA) insurance premium costs covering employees.  The offeror may obtain DBA insurance directly from any Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm