"SOS Children's Villages - Azerbaijan" Association was founded in 1999 according to the agreement signed between "SOS Children’s Village International” and Azerbaijan government. The main purpose of the organization is providing family based care to the children deprived from parental care as well as implementation of different activities aimed to provide children social welfare. Currently a number of social and educational projects successfully have being implemented within SOS Children's Villages Baku and Ganja. “SOS Children’s Villages – Azerbaijan” has been implementing Child Protection Policy based on UN Convention on Child Rights.

 

We are now searching for a committed and strong personality eager to make a change for children by supporting our work in the position of a

 

National Director Assistant/Sponsorship Coordinator

 

ND Assistant supports National Director and project leaders in a team building and development, ensuring that they have adequate support to work efficiently. She/he responsible for the providing professional-level administrative, operational services, also for the coordination of office activities to secure efficiency and compliance to organizational policies. As her/ his work is public-oriented she/he has to be friendly, polite, professional and operative. 

The National Sponsorship Coordinator is the main point of contact with international sponsors and donors in the National Association. National Sponsorship Coordinator guides a network of sponsorship co-workers, develop annual plans/budget and follow up on them, leads yearly sponsorship campaigns (twice a year). Her/his customer-oriented approach, combined with their inspiring and professional reporting towards sponsors, play an important role in sponsor retention and loyalty. On-going quality monitoring, the implementation of international plans and projects as well as the expansion towards a stewardship approach to our donors are a key success factors for donor services worldwide. She/he positions SOS Children’s Villages as a strong partner among potential and existing supporters based on SOS Children’s Villages roots, vision, mission and values. 

 

 

YOUR TASKS AND RESPONSIBILITIES:

 

• To assist National Director during the preparation and implementation/review of the Annual Plan of the Association
• To schedule meetings, travels/visits and appointments
• To set visa/ticket issues for international guests as well as local employees
• To record/prepare minutes of Board, General Assembly and National Management Team meetings and send them to the members
• To control fulfilment of resolutions accepted in the meetings and to inform National Director about the status of their implementation
• To do translations for the national director (az-eng-az)
• To receive quarterly and annual reports from projects
• To manage phone calls and correspondence (e-mail, letters, packages etc.)
• To support budgeting and bookkeeping procedures

• To keep stock of office supplies and place orders when necessary
• To assist employees in developing and implementing plans and goals for the organization
• Fulfil duties as assigned by the National Director
• Plan sponsorship activities and investments (budgeting and management) within the National Association;
• Maintain close and active contact with the regional sponsorship consultant;
• Monitor all national policies and guidelines, as well as project updates, and inform management of their potential impact on sponsorship;
• Take a coordinating position between children and international sponsors, protecting the interests of both parties;
• To cooperate with the responsible persons of the branches within the framework of the sponsorship work, to direct them;
• Incorporate texts (sponsorship letters) into the system based on project requests in accordance with international formats and standards: registration of children in the Sponsorship System (admission of new children, updated information about the child, child transfer, etc.), sending semi-annual and annual sponsorship letters, make regular updates to the sponsorship program (DSAPP);
• Protect the confidentiality of children's personal information during the preparation of letters of recommendation;
• Upload children's photos and videos to the system in accordance with the required international formats and standards, and carry out such shootings if necessary;
• Ensuring children's right to join the sponsorship program - especially the signing of all documents by legal guardians in accordance with the procedure;
•  Keep a record of any letters or parcels sent to children;
•  Coordinate content trainings for project staff to write sponsorship letters;
• Manage the procedure for obtaining Money gift;
•  Advise on sponsorship money.

YOUR PROFILE:

• University degree – Linguistics, philology and other job related fields;
• Minimum 2 years’ proven experience as an office manager/administrator, or relevant role
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of English (written and verbal)
• Excellent communication and inter-personal skills; social competencies, creativity;team player;
• Knowledge and mastery of business communication techniques
• Strong organizational and planning skills in a fast-paced environment
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Excellent time management skills and ability to multi-task and prioritize work
• Good knowledge of Storytelling and writing;
• Previous experience with multinational/NGO companies;
• Strong attention to detail and exhibits a high level of confidentiality;
• Ability to work under high pressure and passion;
• Monitoring skills;
• Experience in working on systems/software and tools;      

WORKING CONDITIONS:

 

• Full time employment contract - 5 days working week, from 09:00 till 18:00;
• City: Baku, Str. Nizami 137;
• Gross monthly salary 1183.24 AZN;
• Registration of employees according to the labor legislation of the Republic of Azerbaijan.

 

OUR OFFER:

Challenging assignment in an international NGO working environment where professional and human competence is in the foreground.

Interested? To apply please send your application (letter of motivation and CV) by October 31, 2024 at the latest to [email protected] with the subject line “ National Director Assistant/Sponsorship Coordinator ”. Please, note that only shortlisted candidates will be contacted! Please, also note that job announcements of SOS CV Azerbaijan are apublished only on www.azerweb.az site!