HR Assistant 

Job Posting

: 01/Apr/2022

Closure Date

: 16/Apr/2022, 2:59:00 AM

Organizational Unit: FEAZE

Job Type

: Non-staff opportunities

Type of Requisition: PSA (Personal Services Agreement)

Grade Level: N/A

Primary Location

: Azerbaijan-Baku

Duration: 11 months (with possible extension)

Post Number: N/A

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

 

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

 

Organizational Setting

FAO Partnership and Liaison Office in Azerbaijan.

 

Reporting Lines

Ms. Narmin Rahimli, HR Support Specialist 

 

Technical Focus 

Under the overall supervision FAO Representative (FAOR) in Azerbaijan, and under the direct supervision of HR support specialist, the incumbent will be responsible to perform the following tasks:

Tasks and responsibilities

•  Review, answer and follow-up on enquiries and claims regarding human resources issues related to recruitment/extensions, onboarding, terminations and etc.; matters related to recruitment/extensions, etc;
  •    Assemble and review supporting documentation for processing various human resources actions related to recruitment; 
  •    Send VA for issuance and run report from TALEO, once deadline finished; 
  •    Proceed with interview arrangement as per request received, communicate with the shortlisted candidates, panel members and provide all interview details including invitations, Taleo details;
  •    Follow up new starters Mandatory training enrolment and assist with GRMS Account activation;
  •    Assist in initiating of HR actions (ePPR, attendance/OTL); 
  •    Maintain personnel and/or position management files for staff, ensuring all documentation is complete; maintain and update confidential information and documents, and ensure relevant documents are kept in their respective files;
  •    Assist in ensuring timely completion recruitment, selections, contracting matters, in line with approved HR plans;
  •    File and keep up to date records of all HR related incoming and outgoing correspondence, ensure confidentiality;
  •    Prepare contracts, form and letters on standard HR actions and draft correspondence on a variety of NSHR related matters;
  •    Perform other duties as required.

 

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

•  University degree or an equivalent internationally recognized certification in a field related to business management, human resources or/and in other social sciences; 
  •    At least 1 years of relevant experience in HR and administration. Familiarity with related processes in international organizations is an asset; 
  •    Working knowledge of English (Level C) and Azerbaijani; 
  •    National of Azerbaijan or resident in the country with a regular work permit.

 

FAO Core Competencies
•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

 

Technical Focus
•    Ability to collaboratively work as a member of a diverse team;
•    Consistently approaches work with energy and a positive, constructive attitude;
•    Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
•    Demonstrates good knowledge of information technology and applies it in work assignments;
•    Initiative and ability to plan and organize work, set priorities and meet deadlines;
•    Flexibility in undertaking new and additional assignments;
•    Demonstrates strong oral and written communication skills and applies them in the work.
 

 

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

 

 ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).
• Incomplete applications will not be considered. If you need help or have queries, please contact: [email protected]
• Applications received after the closing date will not be accepted.
• Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
• For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required. Vaccination status will be verified as part of the medical clearance process.

 

 

HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/ 
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
 

If you need help, or have queries, please contact: [email protected]